Unified digital platform for lawful personal data management

NeoDoc generates a personal data processing log for each data subject: data access, changes, third-party sharing, legal grounds for processing, and user actions. All information is collected automatically and available for export upon request by the data subject or a supervisory authority.

Concrete result: preparing a response to the personal data subject in a few minutes instead of manually searching for information across different systems.

Full name, passport data, contact information, employment details, military registration, and scans of mandatory documents (passport, employment record, diploma, medical certificates, insurance). Statuses, tags, customizable fields.

Practical impact: all data is stored in a single secure environment and complies with legal requirements.

Personal data processing policies, consents, regulations, and orders are automatically generated and kept up to date. Document packages for typical scenarios.

Outcome for the company: the system always contains current documents ready for audits.

Creating requests for required documents, sending a link or QR code, obtaining consent for personal data processing, uploading and reviewing documents by a specialist.

Practical impact: collecting documents from employees and clients without email or messengers — data from accepted documents is automatically added to the secure cloud storage.

Tracking categories, military occupational specialties, statuses, and generating summons and reporting in accordance with regulations.

What the employer gets: automation reduces error risk and simplifies mandatory reporting preparation.

Centralized secure storage with fast search and QR codes. Retention period control, extension, and deletion.

Audit assurance: documents are preserved in full and can be promptly provided to supervisory authorities.

Providing temporary secure links to selected documents with access grounds and expiration dates. Access revocation and opening log.

Practical impact: lawful document sharing with auditors and inspectors without copying to media or sending via unsecured channels.

Monitoring documents with expiring validity. Creating an update request in one click.

Outcome for the company: document validity under control — expired documents do not go unnoticed.

User rights segregation for roles: HR specialist, legal counsel, manager, data protection officer. Two-factor authentication.

Concrete result: access management in accordance with the law and minimized violation risk.

Recording of all actions and changes in the system.

Practical impact: transparent action history confirms compliance with legal requirements.

Consent logs, employee inquiries, military registration exports.

Outcome for the company: ready-made forms are generated in one click, simplifying interaction with supervisory authorities.

Synchronization with amoCRM, Bitrix24, 1C:MIS, and Alvaris. Import and export of data in CSV format.

Practical impact: data flows into NeoDoc from systems you already use without manual transfer.